OLD LYME PLANNING COMMISSION
SPECIAL MEETING
THURSDAY, OCTOBER 11, 2012
PRESENT WERE: Harold Thompson, Robert McCarthy, Stephen Martino. Also present were Attorney Edward Cassella, Tom Metcalf, and Geoff Jacobson, Bonnie Reemsynder and Mary Jo Nosal.
GEOFF JACOBSON – NATHAN JACOBSON & ASSOCIATES – WORKSHOP ON UPDATING TOWN DESIGN AND CONSTRUCTION STANDARDS
Geoff Jacobson gave an overview of the history of the creation of the original/initial Regs and then a review of how he has worked with other Towns to modify them to suit their needs. Tom Metcalf and Attorney Ed Cassella agreed to review the Town of Haddam Regulations along with a few updates from the Town of Old Saybrook and report back to the commission prior to the December meeting. Commission members also will be reviewing the Town of Haddam standards as a baseline for updating the Town of Old Lyme standards.
AMEND THE AGENDA
Harold Thompson made a motion to amend the agenda to discuss the correspondence from the Wyckford Unit Owners Association and Cedar Hollow Drive as the first item on the agenda. Stephen Martino seconded the motion. The motion passed unanimously.
CORRESPONDENCE FROM WYCKFORD UNIT OWNERS ASSOCIATION AND CEDAR HOLLOW DRIVE
Harold Thompson stated the commission has received correspondence from the Wyckford Unit Owners Association requesting a change in the status of Wyckford Lane from a private road to as town road.
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October 11, 2012
Thompson also noted the commission received correspondence from Langan Engineering and Environmental Services dated June 27th, 2008 which summarizes the findings of the subsurface exploration program which they recently completed.
Attorney Cassella stated it would be his recommendation to send a letter to both parties asking them to please review Sections 3.20 of the Subdivision Regulations and Section 3.4 of the Designs Standards which specifies the procedures for acceptance of roads.
Cassella further stated there is a process that needs to followed in making these requests to the Town of Old Lyme. He also noted that there are expenses associated with these reviews and they need to know they are responsible for paying these fees.
Harold Thompson made a motion that the commission draft a letter in accordance with recommendations from Attorney Cassella to be sent to Wyckford Unit Owners Association and Cedar Hollow. Robert McCarthy seconded the motion. The motion passed unanimously.
LOT LINE MODIFICATION – PROPERTY OF CHARENE D. CLARK & ALAN W. & SKYREN P. TODD – 98-1 MILE CREEK ROAD AND 100 MILE CREEK ROAD
Bob Pfanner, Pfanner and Associates, was present to discuss the proposed modification. He indicated that he represented both property owners on this application.
Pfanner stated that Mr. Allen had purchased the property within the last two months at which time he requested his property lines be verified because of a possible encroachment from Mrs. Clark’s driveway.
Pfanner stated the two properties owners reached an agreement if approved by the town Mr. Alan would deed Mrs. Clark a small portion of land (675 sq. ft. ) for her driveway.
Thompson noted that the commission had received correspondence from Attorney Cassella indicating he had no legal concerns. Ann Brown, Zoning Enforcement Officer indicated the proposal complied with zoning and Ron Rose stated it complied with the State Health Code.
Robert McCarthy made motion to approve the plan as submitted. Stephen Martino seconded the motion. The motion passed unanimously.
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October 11, 2012
SCHELLENS – SAUNDERS HOLLOW ROAD – RELEASE OF BOND – PAYMENT OF ENGINEERING REVIEW FEES
Kim Groves told the commission that at the time of approval of the Modification to the Subdivision the Planning Commission required a bond for the work required on the driveway that services Lot 2 which is currently still in place.
Groves noted that Schellens has recently sold the property to Jeff and Betsey Cooley and prior to the purchase they reviewed the file and asked for clarification of the status of the work still required prior to the bond being released. As a result of that request Metcalf visited the site and sent a letter to the commission dated August 27, 2012 indicating there were still outstanding items.
Thompson stated the commission received a letter from Tom Schellens indicating that he no longer owns the property and therefore will not be completing the work and asked that the new owner post a new bond or a condition be placed that no Certificate of Occupancy be issued until the driveway is satisfactorily completed and approved by Metcalf.
Groves also noted that she sent a bill to the Schellen’s for the engineering review fee of approximately $200 from Tom Metcalf for his recent site visit to determine if any further work had been done since his last visit in March 2008.
Thompson also noted that the commission received a letter from Attorney Cassella recommending the bond not be released until the necessary work has been completed.
Discussion ensued as to whether the commission should get a recommendation from Attorney Cassella. McCarthy suggested that these issues be worked out between the Schellen’s and the Cooley’s in an effort to minimize any more fees being created. He also noted that another inspection will be required to release the bond. Therefore he suggested the two property owners decide how they would like to handle it moving forward.
Harold Thompson made a motion to table this item until the November meeting. Robert McCarthy seconded the motion. The motion
READING AND APPROVAL OF THE SEPTEMBER MEETING MINUTES
Harold Thompson made a motion to waive the reading and approve the minutes as submitted. Stephen Martino seconded the motion. The motion passed unanimously.
Respectfully submitted,
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